Covering eDayz09 – today’s coverage/tomorrow’s schedule

First up I’ll provide the schedule for live audio streaming and CoveritLive blog chatting for tomorrow (Friday the 13th):

All you have to do is go to the home page of the eDayz conference:

All times in Australian Central Daylight time – half an hour behind the Eastern States – if you’re from somewhere else, here is a great site for time conversion (use Australia – South Australia – Adelaide as your starting point)

  • 830-845am Sound checks – your voluntary participation much appreciated
  • 9am Welcome from Marlene and summary of Day one from Frankie Forsyth
  • 920-1005am Nancy White keynote “Why shouldn’t “do” community or why not for learning?
  • 10:05 to 10:35am Julian Ridden – Adding Variety to your Vanilla Moodle

We’ll then break our coverage until after lunch.

120pm Nancy White – Community and Learning: Going Deeper
205-245pm Michael Coghlan – E-learning: What’s on the Horizon

Looking forward to more good conversations and idea sharing!
I’m covering the conference using CoveritLive and Ustream (Ustream’s chat tool needs work IMHO). As a backup I’m taking a feed out from the board to a recording device that will allow for quick audio turn around.  I have Audacity set up ready to add a pre-recorded introduction to recorded audio and the LAME MP3 converter add on for Audacity to output MP3s.  Filezilla handles uploads.

I also have Tweetchat set up with my conference hashtag because there may be times I don’t want a Twitter feed feeding into my Coverit Live coverage (people use one conference tag for multiple sessions).  I can then copy and paste session-related Tweets from Tweetchat to CoveritLive.

TWO laptops for conference coverage.

Laptop 1: Feeding outUstream. PERIOD. Learned that I need to hit Pause button on the home page of the Ustream site because it seemed to auto play which caused echo.

Laptop 2:Although both laptops have the exact same software and web sites set up and ready to go, Laptop 2 is the one I use for CoveritLive, to monitor the conference home page where I have the Ustream widget embedded, to monitor TweetChat for related Tweets in sessions where I’ve disabled the Twitter hashtag feeding into Cover it Live as well as having the slide images to upload to Coverit Live

I have to admit that I am selective about which slides I upload because there is NO bulk upload tool in Coverit Live at this writing and it’s TEDIOUS. Plus, the way people use slides differs so vastly. My fav presenters have uploaded their slides to slideshare and I can just throw a link in at the start of their sessions…

Finally,KUDOS to the staff at Gilles Plains TAFE .  They and the infrastructure here are doing a far better job than larger and more high profile venues. Thanks everyone and look forward to catching up with you online tomorrow on Friday the 13th!

19 Replies to “Covering eDayz09 – today’s coverage/tomorrow’s schedule”

  • Brilliant.
    Only improvement I could suggest would be a network of remote producers.
    Will show you what I mean during Nancy’s am keynote

  • But I didn’t need one — all I needed was to properly name the Ustream videos, they publish the recording straight after the stream is finished. I needed more tech rehearsal time than I got… Oh well! Thanks again.

    • Yea but – bad architecture – wont scale!
      Way too many things to do (therefore go wrong) with central team (or individual whirlwind like yourself) performing each task.

      Concentrate on good recording from desk (yr edirol) for delayed podcasts.
      Next concentrate on good audio stream quality (too many features means echos, glitches, blank patches yada yada)

      Next work on the coveritlive – you had that baby humming (pre-upload feature aside).

      If all that stuff is done centrally, then I reckon a network of remote producers can really add value:

      – record and publish ‘immediately after talk’ podcasts for key sessions THEY care about

      – add the odd flickr photo / twitpic of interesting moments and slides.

      – the rest of the backchannel etc

      Reckon your employer should shout us both a modest lunch to discuss this at length 😉

      Well done

      • Not sure I agree Mike — backchannelers are too valuable to duplicate effort of a producer/facilitator (and let me know if I’m misunderstanding your point). I’d rather the backchannel were free to enhance the experience.

        Plus, people who work for free may rightly feel if something comes up at the last minute that is more important they can and should be able to drop out.

        Here’s what I think is the go:

        Have audio techs at the venue capturing audio for the “gold standard” and have the sucker running all day, only turned off for breaks
        Producer with a device with removable media taking a second feed at her desk to back up the live streaming
        Have the Live Ustream going, at the end of each session, name and save the audio from the Ustream interface
        Post the link to the audio captured from the Ustream interface immediately into the Live Blog and Twitter
        If the Ustream recording poops out, publish the secondary feed recorder device audio ASAP
        Publish the gold standard audio post-event within a week and send out notice to all attendees

        Tee up the backchannel early for the in-depth, personal, value-add stuff like Flickr photos and commentary AND — for those well known to the producer and willing/able — make them guest producers in the CoveritLive tool to post photos, add pithy insights and related links as well as keep an eye on commentary approval for the main producer.

        In this way, the backchannel is contributing to the rich tapestry of the experience, not providing yet another place to go for conference-related materials. Plus, recording sign-off agreements are typically between the speakers and the entity who organised the conference. Relationships and licensing understandments need to be understood and respected if we’re going to be able to open up conferences to outside participants.

        Cheers! KerryJ

      • One other thing that’s come to mind regarding remote producers – one of the metrics that conference organisers have to help build a business case for sponsorship, for resourcing the recording and publishing of conference recordings are the stats available from server logs on the number of downloads and visits to their web site.

        If an outside producer grabs the keynote from the conference and publishes it to his/her web site and then promotes that on the conference site’s coverage – traffic will go to that producer’s site rather than the conference site. That doesn’t seem fair to me…

        Splintering this amongst remote producers impacts negatively on the people who have paid and worked hard to create a successful conference and to share it as widely as possible.

  • […] I also got to see how skillfully Kerry managed the Ustreaming, CoverItLive backchanneling process. The most technical I’ve ever gotten was to plunk an iRiver recorder at the front of a room at the start of the session so to see someone like Kerry run dual laptops, monitoring the conversation people were feeding in via chat and still keep track of the presentation, even with a five second vocal delay in her headset as she went. There are details about how she managed the process here. […]

  • Would love to have lunch to share perspectives and ideas with each other – you know my digits, let’s make it happen! Or — let’s set up a Skype chat with conference organisers and events coverage people to talk these things through.

    Measurement of downloads is just one aspect of what I’m talking/thinking about. There are issues to do with agreements with presenters that perhaps need to encompass live streaming and a sense of fair’s fair at the fair in terms of how content that costs others time and money to create is used and attributed by others.

    I wonder if these and what other issues are the reasoning behind the Learning Technologies conference charging significant dosh for online participation –

    So I think it behooves those of us who provide services and expertise to make online participation possible to think through these issues and help conference organisers to see the value in making information freely available.

    • Funny you should mention the #lt2009 ‘paywall’ – I decided to let the event finish before I start ‘thinking out loud’ my ideas – don’t want to rain on their parade while they are trying so hard to work things out (and doing a great job in general – eclipsed only by your own efforts in #edayz09).

      You know me, that I am more commercially focussed than most in the ed-tech world. I reckon it’s great that people explore business models that work for the Read-Write web. But…

      There are a couple of fundamental properties of online social media we can’t ignore:

      1. Social media is un-controllable! (relying on counting downloads from a single server falls foul of this)

      2. Value-subtraction pisses networks off! (charge for services/experiences that ADD value, dont charge for stuff that is usually freely available)

      Have a zillion ideas to work through, reckon we should record a little skype chat and share it with the world (for free, pass it forward style…). If I haven’t booked a time to do this by the end of next week, please nag me (tad overloaded at the mo…)

      Fang – Mike Seyfang

  • One more thing, I am beginning to feel that always streaming everything is beginning to have a NEGATIVE effect on some events…

    a whole other thread/rant about social norms, expectations and the danger of open mic in public places

  • would love to be part of this conversation. please include me on the skype chat. my ID is julianlefebvre

    event webcasting, blended events & event networking is a big part of what we do. my interest is to help with feedback from the organisers that we work with that want to engage their online audience along with their venue based audience. happy to share knowledge and would be very interested to hear your views.



  • Kerry asked me to come in & comment on this thread – I assume as to how & why we do what we do at LT conferences.

    I hope edayz went well – we were pleased to be able to support the event by meeting the airfare of Nancy White from the US to Oz.

    Here’s what we’ve done the last few years – I’ll come to 2009 shortly as it was a bit different….

    We open a Ning a couple of months before the conference to start the dialogue. This is open to anyone – not just delegates. We let it manage itself – but prompt it a bit from time to time to get people participating. See this at:

    We ask all delegates to tell us who will be blogging & aggregate this – interesting that there were very few blogs this year – a sign of the times??? See this at:

    We have one person dedicated to using CoveritLive. Others in the audience may be doing the same but we publicise our ‘official’ person – see this at:

    We use Twitter as the back channel & start tweeting before the event & let all delegates know prior what the #tag is. This year we publicised twubs as the aggregator – see: (Last year we used twemes which is good because of the flickr & delicious feeds – but a bit slow at updating.)

    This year we had a treasure hunt going & used Posterous as the platform for posting. See:

    We also have a YouTube channel which will have all of the ‘flipumentaries’ uploaded as soon as I get time 🙂 See:

    In the past we’ve provided a link to the vodcasts & podcasts as soon as we can – this is usually at the end of the day for various reasons. Our streaming is managed by JPL Media who give an excellent service & have supported the LT conferences for many years now. This means that this aspect is in the hands of a professional & I don’t need to worry about it.

    This year, for the first time, we live streamed. We’ve not done this in the past due to lack of bandwidth – so we went all out this year & installed even more bandwidth than usual. We agonised about whether to charge for this service & decided that we would – for a couple of reasons… Firstly – as someone mentioned above – it’s seems unfair to those who have paid to be there that the rest of the world is getting access to the sessions at the same time as they are – at no cost. Secondly – and a little cunningly – I wanted to limit the number of people on the live feed as I wasn’t sure how well we could moderate a lot of questions coming in from remote sites. The need for payment effectively did this for us. All of these streams will be made public in a few weeks – in fairness to those who have paid they’ll be delayed a little this year. Podcasts were made available daily.

    We put the links to all of this on the website under the ‘Extras’ tab. (Couple of links to come yet this year!!!)

    We routinely have speakers AND delegates sign off on their photograph, video etc etc being recorded & made available on the web. For delegates there are some sign off boxes on the online rego form so we have this on record & ditto for speakers at the acceptance stage.

    I don’t attempt to do any of this myself – I act as the ‘manager’ over everything & try to make sure that everything is running smoothly. We have wonderful team members who work like crazy during the event just on the social media side.

    I’m not concerned about driving people to the conference website re clicks etc – I’d much prefer people were adding stuff on their own websites, blogs, wikis etc etc – this is all good (free) publicity.

    Hope this has helped with your deliberations.


  • Carol, your reply was really comprehensive and all the comments have helped me clarify some thoughts about the topic. It is fascinating to see the evolution of the norms and etiquette, as well as practicalities and ideals that we need to sort out as we get more tools for better learning and reflection. I am in the middle of the VITTA 2009 Conference, my first as one of the organising team so this post has been really fruitful in my reflections. As soon as I get a spare moment I will blog about them. Appreciate being part of this conversation. Thanks for starting it Kerry.

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